What does the video show?
In the video, we present the process of manually creating a report in the Blancco Portal.

The material begins by explaining in which situations such a function may be needed. Next, the user goes to the report creation option, selects the appropriate template, fills in data about the storage medium and the responsible person, and then creates the report.

After a short while, the report appears on the list of available documents in the portal. The video also shows that such a report can later be opened, exported, printed, or sent by email.

This is a simple but very practical scenario for organizations that want to supplement documentation related to data erasure or media destruction.

Manual report creation in the Blancco Portal – step by step

1. Explaining when a manual report may be needed
   The video begins by answering a very practical question – why create a report manually at all if Blancco solutions generate reports automatically after the storage medium or device erasure process is completed?

The material points to two main scenarios:

• the report was not saved or sent during the standard process,
• the operation was performed outside the Blancco environment itself, for example using an external method or a physical media destruction device.

This is an important distinction because it shows that the manual report creation function does not replace standard reporting, but can be a useful addition to the documentation.

2. Going to the Create Report option
   The next step is going to the appropriate function in the portal.

The video shows that the user selects the Create Report option located in the top-right corner of the interface. This is the point from which the manual creation of a new report begins.

3. Choosing a report based on a template
   After starting the report creation process, the user selects the template-based option, meaning a ready-made report template.

This is a practical solution because the portal allows the user to use pre-prepared document templates. As a result, the user does not create the entire report from scratch, but fills in the data within the selected report type.

4. An important difference compared to reports created automatically
   The material includes a very important note regarding reports created manually.

Such a report:

• will not contain a digital signature,
• will not be marked as verified by Blancco.

This is a key difference compared to reports generated automatically during the erasure process in the application. The video clearly shows that a manual report has documentary value, but its nature is different from that of a system-generated report directly linked to an operation performed by the Blancco tool.

5. Selecting the appropriate template
   Next, the user selects a specific report template.

In the example shown, a template for a hard drive is used. The video also notes that other templates are available in the portal, which suggests that the report can be adapted to different scenarios and types of media.

6. Completing the storage medium details
   After selecting the template, the user moves on to filling in the basic information.

The material includes fields such as:

• storage capacity,
• model,
• serial number.

In the example shown, a sample capacity of 500 GB is entered, followed by additional data identifying the device.

This is an important stage because the later clarity and usefulness of the report depend on the quality of this information.

7. Specifying the responsible person and creating the report
   After completing the technical details, the user also enters the responsible person and then clicks the Create button.

At this point, the portal creates the report, and after a short while the document should appear on the list of reports visible in the system.

8. The report appears on the list in the portal
   After refreshing or reloading the page, the newly created report becomes visible in the portal together with other reports.

The video shows that the same list may also contain:

• reports created automatically,
• reports submitted to the service,
• other documents available in the environment.

This is practical because all documentation can be reviewed in one place.

9. Opening and further handling of the report
   After clicking the created report, the user can go to its preview and perform further actions.

The video shows that such a report can be:

• exported,
• printed,
• sent by email immediately.

This means that even a manually created report can later be conveniently used in day-to-day operations, archiving, or communication with a client or partner.

Why is this function useful?
Manual report creation in the Blancco Portal is useful because it makes it possible to supplement documentation even when the standard report was not preserved or when the organization wants to describe an operation performed outside the application process itself.

The main benefits of this approach are:

• the ability to recreate documentation after a completed operation,
• support for scenarios carried out outside the Blancco tool itself,
• convenient report creation based on a ready-made template,
• central storage of reports in one place,
• the ability to export, print, and send by email.

In practice, this means greater flexibility in managing documentation related to secure data erasure or media destruction.

What should you pay attention to when creating a manual report?
Although the process itself is simple, it is worth remembering a few important points:

• a manual report does not have a digital signature,
• it will not be marked as verified by Blancco,
• it is worth filling in storage medium details such as model and serial number carefully,
• it is a good idea to clearly identify the person responsible for the operation,
• such a report is best treated as a supplement to documentation, not a full replacement for a system-generated report from the erasure process.

This makes it easier to properly interpret the role of such a document and avoid misunderstandings during audit or archiving.

Summary
The video shows that manual report creation in the Blancco Portal is a simple and practical process. The user selects the Create Report option, chooses the appropriate template, fills in the storage medium details and the responsible person, and then creates the report, which appears after a moment on the list of documents in the portal.

This is a useful function for organizations that want to supplement documentation outside the standard data erasure process – for example when the report was not saved earlier or when the operation was performed using an external method.